EQUIPMENT NIGHT
How do I order my equipment?
You will order your equipment through the Charmsoffice.com website. After signing in, click on the ONLINE STORE, there you will be able to select what you wish to order. Make sure you click the "(click to add to cart)" button, then the GREEN update cart button. After completing your order, please submit the order and
You will order your equipment through the Charmsoffice.com website. After signing in, click on the ONLINE STORE, there you will be able to select what you wish to order. Make sure you click the "(click to add to cart)" button, then the GREEN update cart button. After completing your order, please submit the order and
Answers to Frequently Asked Questions:
What is Summer Equipment Night?
Summer Equipment Night is where you'll pick up any band items you ordered in the spring and where you can purchase items from the Falcon Band Booster Club. These items include game meals for the students, game drinks, tickets for the BBQ following the preview show, etc. It is also an opportunity for you to find ways to help the Booster Club make a difference in the Clear Lake Band and Color Guard Programs.
Why was there an Equipment Night in the spring and now this one?
During the Spring Equipment Night, you ordered and paid for the required band items (shoes, heat uniform, practice shirts, gloves, music folders, lyres, etc.). We do that during the spring so that the students will have everything they need in time to be distributed at the Summer Equipment Night. When we did both in the summer, it was a challenge to get these critical items ordered and distributed before the first game.
What about other activity students?
Other activity students who ARE NOT attending any of the practices, football games, or contests are not required to purchase items from the Summer Equipment Night, but we do ask that they attend to drop off their directory form and to pick up band items they ordered in the spring (if any).
LOGISTICS
What if I can’t make it to Equipment Night or to my student’s scheduled time?
We ask parents to make every effort to attend Summer Equipment Night at their designated time. If that isn't possible, you can email me at ssdecourcy@gmail.com.
How long will it take?
If you complete the forms beforehand and depending on your purchases, you can be done in as little as 15 minutes. If you wait to complete the forms until you arrive, expect it to take about 30 minutes.
Why does someone at each table have to initial the forms?
The lead at each table will initial the forms so our cashiers have confirmation that your order and your totals match.
What is Summer Equipment Night?
Summer Equipment Night is where you'll pick up any band items you ordered in the spring and where you can purchase items from the Falcon Band Booster Club. These items include game meals for the students, game drinks, tickets for the BBQ following the preview show, etc. It is also an opportunity for you to find ways to help the Booster Club make a difference in the Clear Lake Band and Color Guard Programs.
Why was there an Equipment Night in the spring and now this one?
During the Spring Equipment Night, you ordered and paid for the required band items (shoes, heat uniform, practice shirts, gloves, music folders, lyres, etc.). We do that during the spring so that the students will have everything they need in time to be distributed at the Summer Equipment Night. When we did both in the summer, it was a challenge to get these critical items ordered and distributed before the first game.
What about other activity students?
Other activity students who ARE NOT attending any of the practices, football games, or contests are not required to purchase items from the Summer Equipment Night, but we do ask that they attend to drop off their directory form and to pick up band items they ordered in the spring (if any).
LOGISTICS
What if I can’t make it to Equipment Night or to my student’s scheduled time?
We ask parents to make every effort to attend Summer Equipment Night at their designated time. If that isn't possible, you can email me at ssdecourcy@gmail.com.
How long will it take?
If you complete the forms beforehand and depending on your purchases, you can be done in as little as 15 minutes. If you wait to complete the forms until you arrive, expect it to take about 30 minutes.
Why does someone at each table have to initial the forms?
The lead at each table will initial the forms so our cashiers have confirmation that your order and your totals match.
FORMS
Didn’t I fill out these forms already?
In the spring, you completed the information form and may have completed the form to join the Booster Club. You'll be filling it out the information form again because it is used to auto-populate the electronic forms in the Excel spreadsheets. If you already completed that form at the Spring Equipment Night, you don’t have to turn it in. However, you still need to visit the Info Form table EVEN IF YOU'VE ALREADY TURNED IN YOUR FORM so we can confirm we have your information and the table lead can initial your total form.
I joined the Booster Club during the Spring Equipment Night. Do I have to join again?
No. The Booster Club Membership form is in the packet because some of our parents didn't have an opportunity to join the Booster Club in the spring. If you paid to join the Booster Club during the Spring Equipment Night in May 2016, THANK YOU! You DO NOT need to join again, and you DO NOT need to complete or turn in the Membership form. If you're not certain if you've joined the Booster Club for the 2016-2017 year, please check with the membership table during Summer Equipment Night.
Why are there so many forms?
It does seem like a lot of forms, but experience has shown us that this is the fastest way to move you through the event and to capture the information the persons running the various activities require. Therefore, it is STRONGLY recommended that you complete the forms electronically. The two most frequent comments received on Equipment Night are, "I should have filled out the forms electronically," and "I'm glad I filled out the forms before I got here."
What if I don't have Excel or can't get the forms to work electronically?
Most parents are able to use the forms without problems. If you have trouble with them, you can always print out the PDF version and complete them by hand or use the limited number of paper copies we'll have on hand at Equipment Night.
Will I get a copy of the forms I turn in?
No. Please complete the forms electronically so you will have a copy or make a copy before you turn them in.
I have two students in band. Do I have to fill out two sets of forms?
Yes. It will take a few extra minutes, but it is easier to deal with separate forms. Many of us who help at Equipment Night have had multiple students in the program at same time, so we do it too.
Didn’t I fill out these forms already?
In the spring, you completed the information form and may have completed the form to join the Booster Club. You'll be filling it out the information form again because it is used to auto-populate the electronic forms in the Excel spreadsheets. If you already completed that form at the Spring Equipment Night, you don’t have to turn it in. However, you still need to visit the Info Form table EVEN IF YOU'VE ALREADY TURNED IN YOUR FORM so we can confirm we have your information and the table lead can initial your total form.
I joined the Booster Club during the Spring Equipment Night. Do I have to join again?
No. The Booster Club Membership form is in the packet because some of our parents didn't have an opportunity to join the Booster Club in the spring. If you paid to join the Booster Club during the Spring Equipment Night in May 2016, THANK YOU! You DO NOT need to join again, and you DO NOT need to complete or turn in the Membership form. If you're not certain if you've joined the Booster Club for the 2016-2017 year, please check with the membership table during Summer Equipment Night.
Why are there so many forms?
It does seem like a lot of forms, but experience has shown us that this is the fastest way to move you through the event and to capture the information the persons running the various activities require. Therefore, it is STRONGLY recommended that you complete the forms electronically. The two most frequent comments received on Equipment Night are, "I should have filled out the forms electronically," and "I'm glad I filled out the forms before I got here."
What if I don't have Excel or can't get the forms to work electronically?
Most parents are able to use the forms without problems. If you have trouble with them, you can always print out the PDF version and complete them by hand or use the limited number of paper copies we'll have on hand at Equipment Night.
Will I get a copy of the forms I turn in?
No. Please complete the forms electronically so you will have a copy or make a copy before you turn them in.
I have two students in band. Do I have to fill out two sets of forms?
Yes. It will take a few extra minutes, but it is easier to deal with separate forms. Many of us who help at Equipment Night have had multiple students in the program at same time, so we do it too.